The Guidelines for Concerts, Events and Organised Gatherings 2022 prescribes requirements for concerts, events and organised gatherings to ensure that places are safe for patrons, do not disturb neighbouring people and provide uniformity throughout WA.

The Guideline replaces the 2009 version, identifying basic standards and safety measures for event managers to satisfy authorities including local government, police and emergency response organisations Events-Guidelines-2022.pdf

Planning an Event in Nannup?

The Shire of Nannup proudly hosts a variety of events throughout the year. If you’re planning an event, we encourage you to download the Shire of NannupNannup Event Information Package designed to assist you through the planning process.

Do I Need a Permit?

✅ You need an Event Application if your event involves any of these:

  • Using a venue for something other than its regular purpose.
  • The event is not a private function.
  • A Traffic Management Plan or road closure is required.
  • Blocking a car park.
  • Erecting marquees, tents, or structures.
  • The event is advertised and/or fees are charged.
  • Portable toilets will be provided.
  • Entertainment equipment (e.g., bouncy castle, amusement rides) is proposed.
  • Lighting is required.
  • Food will be available.
  • Alcohol will be available.

✅ Small Community Event Application

You may complete a Small Community Event Application instead if your event meets any of the above criteria but also satisfies ALL of the following conditions:

  • No Sales: There will be no food or items for sale (giveaways are fine).
  • No Alcohol: Alcohol will NOT be available.
  • Attendance: The event does not expect more than 100 people.
  • Free Entry: The event is free to the public or only accepts donations for entry.
  • Purpose: The event is an information session for the community.
  • Instruction: You have been instructed by a Shire Officer to use the Small Community Event Application.

    ✅ Key Takeaway

    If you’re unsure, check the criteria above. If your event involves public attendance, structures, food, alcohol, road closures, or advertising, you will likely need an Event Application Form. For smaller, low-risk community gatherings that meet the Small Event conditions, the simplified form applies. If you are still unsure, please contact the Shire of Nannup Events team to discuss on 9756 1018.

    Here is the step by step process

    Step 1: Secure Your Date (or skip straight to Step 2)

    If you are planning an event and need to confirm a date, submit an Event Enquiry Form to reserve your preferred date. 

    Step 2: Apply for Approval

    All event applications need to be submitted for processing at least 12 weeks prior to the event start date.

    You will need to submit either:

    Small Community Event (for smaller gatherings)

    Event Application (for larger events)

    To ensure timely processing, please use the Event Application Checklist included at the end of the application form. This helps confirm all required documentation is provided.

    Step 3: Assessment

    The Shire of Nannup Community Development Team will assess the application and will be in touch with any further information and notify you of event fees.

    Step 4: Permit Issued

    Once approved, a permit and its conditions will be signed by the Shire of Nannup CEO.

    Emergency Management Requirements

    Events hosting over 1,000 people or held during the October–April bushfire season must include an Emergency Management Plan compliant with Australian Standard 3745:2010.

    Your plan must outline:

    • Procedures for stopping or cancelling the event
    • Evacuation processes and patron safety measures

    In the Event of an Emergency

    The Shire of Nannup reserves the right to activate its designated welfare centres:

    • Primary: Nannup Recreation Centre
    • Secondary: Nannup Bowling Club

    If an emergency is declared before your event, bookings for these venues will be cancelled. If an emergency occurs during your event, the Event Organiser will be notified if evacuation is required.

    Event Forms

    You may be asked to complete the following documentation for your event:

    Acknowledgement of Signage Requirements

    Risk Management Plan

    Police Notification Form

    Event Emergency Management Plan

    Form 5: Certificate of Electrical Compliance

    Form 6: Certificate of a Temporary Structure

    Facility Hire Form

    Liquor Consumption Form

    Temporary Caravan Parking

    Further Information:

    Nannup Sustainable Event Checklist

    Site Plan Requirements SoN

    Camping for Events in the Shire of Nannup

    Camping Grounds Policy

    Nannup Tank 7 MTB Park Cycling Events