About this Statement
This Privacy Statement explains how the Shire of Nannup (the Shire) collects, uses, stores and discloses personal information when you interact with the Shire, including through the Shire's website and online services.
The Shire manages personal information in accordance with the Privacy and Responsible Information Sharing Act 2024 (which comes into effect on 1 July 2026), supported by recordkeeping and information security practices.
There are inherent risks associated with transmitting information over the Internet. Users should make their own assessment of those risks when choosing to use online services.
Collection and Use of Personal Information
The Shire collects personal information to carry out its business functions, deliver services and administer programs for the community. This may include personal information collected:
- Through online forms, systems and your use of the Shire's digital services;
- Through correspondence, enquiries, applications, service requests or complaints;
- In the performance of the Shire's statutory, regulatory and service delivery functions; or
- Where required or authorised under relevant legislation.
The Shire uses personal information for the purpose for which it was collected, for a Shire business-related purpose, or where authorised by law. This includes communicating with you, responding to requests, delivering services and administering programs, and meeting legislative requirements.
Further information about how the Shire handles personal information and information breaches is available in the Shire's Privacy Policy and Information Breach Policy.
Website Visit Data
When you visit the Shire's website, information about your visit is automatically logged for statistical and operational purposes. This information is used to:
- Monitor website usage and performance;
- Identify the information that is most and least accessed; and
- Improve website design, functionality and content.
Information collected may include:
- The internet service provider and server used to access the site;
- Pages accessed and time spent on the site;
- Device type, operating system and browser; and
- Referring websites or links.
The Shire does not attempt to identify individual users' browsing activity except where authorised or required by law, including where necessary to investigate suspected misuse, unlawful activity, or where requested by an authorised body.
Requests to access or correct personal information held by the Shire can be made under the Freedom of Information Act 1992.
Protection, Security and Storage
The Shire maintains physical, technical and administrative controls designed to protect personal information from misuse, loss, unauthorised access, modification or disclosure.
Personal information is stored securely and accessed only by authorised personnel for legitimate business purposes.
Disclosure of Personal Information
The Shire may disclose personal information in circumstances including:
- With your consent;
- To carry out the purpose or function for which the information was collected, or for a Shire business-related secondary purpose;
- Where required or authorised by law;
- To protect the safety, rights or property of individuals or the Shire;
- To lessen or prevent a serious threat to life, health or safety; and
- With other government agencies or service providers where authorised, and where appropriate safeguards are in place.
The Shire does not sell or rent personal information.
Access to Personal Information
Individuals may request access to, or correction of, their personal information in accordance with the Freedom of Information Act 1992.
Public Internet Services
Where the Shire provides public internet access (such as public Wi-Fi or library computers), usage may be monitored to maintain network security, investigate misuse and comply with legal obligations.
The Shire does not identify individual users' browsing activity unless authorised or required by law.
Contact and Complaints
Questions or concerns about privacy can be directed to the Privacy Officer by email on nannup@nannup.wa.gov.au or by phone on 08 9756 1018.
The Shire will manage privacy complaints in accordance with its complaints management procedures and applicable legislation.
Collection Notices
Standard Privacy Collection Notice
The Shire of Nannup collects personal information to provide services and carry out its functions.
If you do not provide the requested information, the Shire may be unable to provide the requested service or process your request. Information about how your personal information is collected, used, disclosed and managed is available on the Shire's webpage and in the Shire's Privacy Policy
Customer Service
The Shire of Nannup collects your personal information, including your name and contact details, to manage customer enquiries, service requests and appointments with Shire officers.
Your information may be accessed by relevant Shire employees involved in providing the requested service. Providing this information is voluntary; however, if you do not provide the requested information, the Shire may be unable to respond to your enquiry or arrange an appointment.
For information about how we collect, use and store personal information refer to our Privacy Policy.
Community Consultations & Surveys
The Shire of Nannup collects your personal information to facilitate community consultation, gather feedback, and assist with planning, decision-making and service improvements.
Your information may be reviewed by Shire officers, Council members and consultants engaged to assist with the consultation process. Survey results may be reported in aggregate form that does not identify individuals. Providing your personal information is voluntary. You may choose to provide feedback anonymously where this option is available.
Facility & Venue Bookings
The Shire of Nannup collects your personal information to process and manage bookings for Shire facilities, venues, reserves and community spaces.
Your information may be disclosed to Shire employees, contractors or emergency services where necessary to administer your booking or manage safety requirements. If you do not provide the requested information, the Shire may be unable to confirm or manage your booking.
Planning, Building & Regulatory Services
The Shire of Nannup collects personal information to assess and administer planning, building, health and regulatory applications and approvals. Information may be disclosed to government agencies, referral authorities, consultants, contractors and members of the public where required by legislation or as part of statutory assessment processes.
Certain information is collected under legislation including the Planning and Development Act 2005, Building Act 2011 and Local Government Act 1995. Failure to provide required information may prevent the Shire from processing your application.
Animal Registrations
The Shire of Nannup collects your personal information to administer animal registrations and fulfil its regulatory responsibilities. Information may be disclosed to authorised government agencies, neighbouring local governments, veterinarians or enforcement authorities where required by law.
Certain information is required under the Dog Act 1976 and Cat Act 2011. Failure to provide the required information may result in the Shire being unable to process the registration.
HR & Employee Management
The Shire of Nannup collects personal information for recruitment, employment administration, payroll, training, workplace health and safety, and other employment-related purposes.
Your information may be disclosed to authorised Shire employees, payroll and superannuation providers, training providers, insurers, government agencies and other organisations where required to manage your employment or comply with legal obligations. Providing requested information is generally necessary for the Shire to assess employment applications, administer employment arrangements and meet its legal obligations.
Volunteers
The Shire of Nannup collects personal information to administer volunteer programs, allocate duties, manage training requirements and respond to emergencies.
Information may be disclosed to supervisors, emergency services, insurers and organisations involved in volunteer activities where necessary. Failure to provide requested information may limit the Shire's ability to safely engage you as a volunteer.
CCTV in operation
The Shire of Nannup collects CCTV footage for the purposes of safety, security, asset protection and incident investigation. Footage may be accessed by authorised Shire personnel and disclosed where permitted or required by law.
Visitor & Contractor sign in
The Shire of Nannup collects personal information from visitors and contractors for security, workplace safety, emergency management and site access purposes.
Information may be disclosed to emergency services and authorised personnel where necessary for health, safety or security reasons. Failure to provide the requested information may result in access to Shire premises being restricted.
Suppliers & Accounts
The Shire of Nannup collects the information provided in this form to establish and manage creditor accounts, process payments and meet its financial and legal obligations.
Information may be disclosed to authorised employees, financial institutions, auditors, government agencies and service providers where required for these purposes or by law. Failure to provide the requested information may delay payment processing.
Procurement
The Shire of Nannup collects personal information contained within this quotation, tender, expression of interest, supplier registration or contractor application for the purpose of procurement evaluation, supplier due diligence, contract award and ongoing contract management activities.
Personal information is collected under the Local Government Act 1995, the Local Government (Functions and General) Regulations 1996, the Privacy and Responsible Information Sharing Act 2024 (WA) and other applicable legislation. The information may be disclosed to Shire officers, evaluation panel members, elected members, external advisers, contracted service providers and other parties where authorised, required or permitted by law.
Personal information will be managed in accordance with the Shire's Privacy Policy and applicable privacy obligations under the Privacy and Responsible Information Sharing Act 2024 (WA). Failure to provide requested information may affect the Shire's ability to assess, award or administer a quotation, tender, supplier registration or contractual arrangement.
Council Meetings, Public Submissions & Governance
The Shire of Nannup collects personal information provided in relation to Council meetings, Council reports, public question time, deputations, petitions, submissions and other governance activities. The information is collected to enable the Shire and Council to consider matters before Council, respond to enquiries, meet legislative obligations and maintain official records.
Information submitted to the Shire may be included in Council agendas, minutes or reports and may become publicly available where required or authorised by legislation, Council policy, or the conduct of Council business. If you do not provide requested information, the Shire may be unable to process your submission, respond to your enquiry or facilitate your participation in Council proceedings.
Updating Person Details
The Shire of Nannup collects the information provided in this form to update and maintain records held by the Shire. Updated information may be used across relevant Shire services and functions to administer accounts, provide services and maintain accurate records.